Once
ELD user, logs view-only
Samsara or Motive: a custom role that can view logs and assign unassigned driving only. No live map, admin or user rights. Other ELDs: monthly export.
10 min
Monthly DOT compliance · fleets of 5–100 trucks
Clean logs and driver files, every month.
For fleets without a safety manager: every month we audit ELD logs, clear unassigned driving, keep driver files current and draft memos. You sign.
- You connectRead-only ELD role, driver list, your file folder
- We doPull · check · assign · track · draft
- You getAudit report, memos and file alerts monthly
- $350 a month, up to 10 drivers
- ~15 min of your time a month
- Monthly cancel any month
Legal limit
- A. RuizLongest driving in one shiftFix11 h 45 minlimit 11 h
- D. OkaforLast driving, hours after coming on dutyFix14 h 30 minlimit 14 h
- M. ChenLongest driving in one shiftClean10 h 30 minlimit 11 h
- J. PatelLast driving, hours after coming on dutyClean13 h 15 minlimit 14 h
- L. NovakLongest driving in one shiftClean9 h 45 minlimit 11 h
2 of 12 drivers need a fix · memos drafted for your signature
What is this?
Federal rules limit how long truck drivers drive and require a file on every driver. Investigators check both in your electronic logbooks (ELD) and files.
Your driversDrive and log hours in the ELD
Logs and filesHours, unassigned driving, driver documents
FMCSA reviewFederal regulator samples records, sets your rating
The rule
A driver may drive 11 hours, and not after 14 hours since coming on duty. Carriers must not permit more.
49 CFR 395.3Driver files
Keep a file per driver: application, driving records, road test, yearly review note and medical certificate.
49 CFR 391.51If it goes wrong
In an FMCSA review, false logs in 10% of checked records count double: the hours factor fails, enough for at least a Conditional safety rating.
49 CFR 385, Appendix BThe fine
Incomplete, inaccurate or false records: up to $1,584 for each day, capped at $15,846, in FMCSA's current penalty table.
49 CFR 386, Appendix B (a)(1)1
You connect
One-time setup, then the same small things on a rhythm.
Once
Driver list, no licence numbers
Driver ID, licence state, class and expiry date, plus hire date. No licence numbers. A spreadsheet or your ELD’s driver list.
5 min
Once
Driver files, in your folder
Applications, road tests, driving records, yearly reviews, medical cards stay in your Google Drive or OneDrive. You mask SSNs, birth dates and licence numbers.
30 min
Every month
New MVRs and medical cards
Forward them to your desk email when they arrive. You order MVRs from your state or vendor; we track every date.
2 min
Every month
Fuel and toll records
Fuel card and toll exports with times and places, so we can spot logs that do not match the trip. No bills of lading needed.
5 min
Never drug and alcohol results, Clearinghouse data or past-employer checks. Never your FMCSA or Login.gov passwords.
Your data
What we see, what we never see, and how it is protected.
We see
- Hours-of-service logs and unassigned driving
- Driver IDs, licence state, class and expiry dates
- Dates on driver files: reviews, medical cards, driving records
- Fuel and toll times and places
We never see
- Licence numbers, SSNs or birth dates (you mask them)
- Drug and alcohol results or Clearinghouse data
- Past-employer background checks
- Your FMCSA or Login.gov logins
How it’s protected
- ELD role: view logs, assign unassigned driving only
- Files stay in your Google Drive or OneDrive
- We reject files that are not masked
- NDA + data agreement, 24-hour breach notice
- AI on Claude Team: no training on your data
How your data reaches us
- ⚡Direct connection (API)Motive API (OAuth or API key)
- ✉Export, sent by emailSamsara or Motive dashboard user with a custom role
- ⇩Standard export fileFMCSA ELD output file (Appendix A 4.8.2.1)
- ✉Email forwardLong-tail ELD monthly log export
On paper? Short-haul fleets on paper time cards: send photos of the cards. We read them and a person checks every line.
2
We do
AI does the work; a person checks; you sign.
- 1
Pull
Read every driver's ELD logs and unassigned driving for the month.
12 drivers · 264 driver-days41 unassigned driving segmentsFuel and toll times matched - 2
Check
Test each day against the 11-hour, 14-hour, break and 60/70-hour limits.
Ruiz: 11 h 45 min drivingOkafor: drove at hour 14.5No missed 30-minute breaks - 3
Assign
Match unassigned driving to drivers by GPS and dispatch, or note why.
38 segments assigned to drivers3 noted as yard movesNotes saved in your ELD - 4
Track files
Check every driver file: driving record, yearly review, medical certificate dates.
M. Chen card expires 14 OctL. Novak yearly review dueNew hire: road test missing - 5
Sign
A person checks every flag and drafts memos; you sign and hand them out.
2 corrective memos drafted1 yearly review noteReport e-signed by you
3
You get
- Monthly log audit reportEvery driver against every hours limit, with the days to fix highlighted.
- Unassigned driving clearedEvery segment assigned or explained in your ELD, kept 6 months.
- Corrective memosOne per violation, drafted for you and the driver to sign.
- Driver file trackerMedical cards, driving records, yearly reviews; alerts 60, 30 and 7 days ahead.
Log audit · Ridgeline Freight · SeptemberTo sign
| Driver | Finding | Action |
|---|---|---|
| A. Ruiz | Drove 11 h 45 min | Memo drafted |
| D. Okafor | Drove past hour 14, 18 Sep | Memo drafted |
| Unassigned · truck 07 | 3 h 10 min, 22 Sep | Assigned to J. Patel |
| M. Chen | Medical card expires 14 Oct | Reminder sent |
| 8 other drivers | No findings | None |
Rhythm and price
- 1st–5thWe pull last month's logs and records
- By the 10thReport, memos and file alerts reach you
- You signAbout 15 minutes: memos and review notes
- All monthExpiry alerts 60, 30 and 7 days ahead
$350
a month
- Covers up to 10 drivers; $35 a month per extra driver.
- One-time driver file audit: $49 per driver.
- Month to month; cancel any month.
DotFleet charges $30 per driver a month for driver files alone; hours of service are not included. DotFleet pricing
Start with a free log check
Add our view-only user for one month. We send the findings and fixes; you decide whether to continue.
- 1Your USDOT number
- 2Which ELD you use
- 3How many drivers