Every week
Weekly payroll export
Payroll register from QuickBooks, Gusto, ADP or Paychex (CSV or PDF) and timecards with hours by day, job and craft. Worker IDs, not SSNs.
5 min
Weekly certified payroll · prevailing-wage subcontractors
Certified payroll, checked and ready, every week.
Send your weekly payroll export. We check every worker's pay against the job's required rates, build the certified payroll and enter it in your portal. You sign.
- You connectPayroll export with worker IDs, job details
- We doRead · match · check · build
- You getA certified payroll ready to sign
- $199 a month for one job
- ~10 min of your time a week
- No setup fee cancel any month
Required rate (base + fringe)
- R. AlvarezElectrician · per hourPaid right$90.10required $89.35
- T. NguyenElectrician · per hourUnderpaid$86.60required $89.35
- D. KimLaborer · overtime hourUnderpaid$60.80required $80.30
- K. BrooksLaborer · per hourPaid right$61.25required $60.80
- S. MoralesApprentice electrician · per hourPaid right$52.40required $51.90
2 of 9 workers underpaid · $227 back pay listed before you sign
What is this?
On public jobs, workers must get at least the prevailing wage, a set local rate. Contractors prove it weekly with signed certified payroll.
Your crewWorks the public job and gets paid
Certified payrollHours, crafts and rates, signed every week
Prime or agencyChecks it; can hold payments if missing
The rule
Every week with work on a federal Davis-Bacon job, each contractor and sub submits certified payroll. The prime answers for all subs.
29 CFR 5.5(a)(3)(ii)(A)Who signs
The contractor, or its agent who pays the workers, signs a Statement of Compliance that everyone got the required rates.
29 CFR 5.5(a)(3)(ii)(C)If it goes wrong
If payrolls are not submitted, the agency may suspend further payments. It can also be grounds for debarment, a ban from federal work.
29 CFR 5.5(a)(3)(iv)(B)If it is false
Falsifying the Statement of Compliance may bring civil or criminal prosecution.
29 CFR 5.5(a)(3)(ii)(F)1
You connect
One-time setup, then the same small things on a rhythm.
Once
Job details, once per job
Wage determination (the required rates) or DIR project ID, contract number, crafts used and fringe benefit plan statements.
10 min
Once
A portal user for us
California DIR: your primary contact approves our link to your business. LCPtracker or Elations: your main user adds us.
5 min
Once
SSNs stay on your computer
We build the file with worker IDs. A small offline page on your computer adds SSNs and addresses before you upload. They never reach us.
1 min a week
Never full Social Security numbers and never your eSignature password. You sign the Statement of Compliance; we never certify for you.
Your data
What we see, what we never see, and how it is protected.
We see
- Payroll register with worker IDs
- Hours by day, job and craft
- Wage determination and job details
We never see
- Full Social Security numbers
- Home addresses (added on your computer)
- Your eSignature password
How it’s protected
- An offline page on your computer adds SSNs before upload
- Federal jobs: last four digits or an ID only
- Least-privilege portal user, or none
- NDA + data agreement with California’s security clause
How your data reaches us
- ✉Export, sent by emailPayroll register / payroll journal export (QuickBooks, Gusto, ADP RUN, Paychex)
- ⇩Standard export fileQuickBooks Online Payroll certified payroll report
- ⚡Direct connection (API)Finch unified payroll API
- 📷Phone photo or scanTimecards (paper or time-app export)
On paper? Paper timecards: use our one-page weekly crew sheet. We read the photo and reconcile it with paid hours (+$50 a month).
2
We do
AI does the work; a person checks; you sign.
- 1
Read
Split hours by job, craft and day from your payroll and timecards.
9 workers · 312 hoursFire station job: 7 workersOvertime: 6 hours - 2
Match
Match each worker to the wage determination's craft and required rate.
Electrician: $58.00 + $31.35 fringeLaborer: $39.00 + $21.80 fringeApprentice ratio checked - 3
Check
Compare paid base and fringe with the required rates, overtime included.
T. Nguyen short $2.75/hD. Kim overtime short $19.50/hBack pay listed: $227 - 4
Build
Fill the WH-347 or state file and enter it in your portal.
WH-347 with Statement of ComplianceDIR eCPR filing stagedStopped before signing - 5
Sign
You fix exceptions, sign the Statement of Compliance and submit.
Back pay paid firstSigned and submitted by youCopy kept 3 years
3
You get
- Weekly certified payrollWH-347 or your state's format, for every job worked that week.
- Entered in your portalDIR eCPR, LCPtracker or Elations, stopped right before your signature.
- Exception noteUnderpaid rates, missing crafts or apprentice ratio problems, with the back pay owed.
- 3-year archiveEvery payroll and statement kept for 3 years, as the rule requires.
Certified payroll · Oakline Electric · week ending 17 OctFix first
| Worker · craft | Paid / required | Status |
|---|---|---|
| R. Alvarez · electrician | $90.10 / $89.35 | OK |
| T. Nguyen · electrician | $86.60 / $89.35 | Short $110 this week |
| D. Kim · laborer, overtime | $60.80 / $80.30 | Short $117 this week |
| S. Morales · apprentice | $52.40 / $51.90 | OK |
Rhythm and price
- MondayYou send last week's payroll export
- TuesdayWe check rates and build the filing
- WednesdayYou fix exceptions, sign and submit
- Each new jobSend its wage determination once
$199
a month
- One active job with up to 15 workers.
- $99 a month for each extra job.
- California apprentice forms (DAS 140, 142, CAC-2): $49 a month.
- No setup fee.
WellStanding charges a $995 setup fee, then $249 a month for crews of up to 25 workers. WellStanding pricing
Start with a free first week
Send one week's payroll export and the job's wage determination. We return the finished report and its exceptions, free.
- 1One week's payroll export
- 2Wage determination or project ID
- 3Which portal you file in